Learners Privacy Notice
PROTECTION REGULATIONS (GDPR)
PRIVACY NOTICE - LEARNERS
Intec collects and processes personal data relating to
its employees to manage the relationship.
Intec is committed to being transparent about how it collects and uses
that data and to meeting its data protection obligations.
does Intec collect?
- Personal information from Learners: Name,
Address, NI, Gender, Health problems and/or Learning difficulties, telephone
number, email address, prior attainment, 3 years UK residency status (Y/N),
working hours, employment start date, household situation, destination info.
- Company information from employers: address,
number of employees, Levy/Non Levy status, contact persons, contact telephone,
- H&S information from employers: H&S
assessment form (schedule 6), Insurance liability.
The organisation may collect this information through the
completion of registration documents.
Data will be stored in our bespoke education funding
database ‘PICs’ and Learning Assistant.
The information stored within PICs is used to create a monthly data
export which is uploaded to our funders each month for payment.
Why does Intec
process personal data?
Intec needs to process data to enable you to work towards
and achieve your programme of learning.
This enables us to fund your programme and process your certification on
Intec has a legitimate interest in processing personal
data before, during and after your programme.
Processing learner data allows Intec to:
- Receive funding for Learner’s apprenticeship
- Track progression and achievement of learners
- Retain evidence of company H&S assessments
Where Intec processes other special categories of
personal data, such as information about ethnic origin, health or religion or
belief, this is done for the purposes of equal opportunities monitoring.
Who has access to
Your information may be shared internally including your
Tutor/Assessor, quality team, your employer and administration.
Intec shares your data with third parties in order to
process achievement of qualification and undertake end point assessments.
How does Intec
Intec takes the security of your data seriously. Intec has internal policies and controls in
place to try to ensure that your data is not lost, accidently destroyed,
misused or disclosed, and is not accessed except by its employees in the
performance of their duties.
For how long does
the organisation keep data?
The organisation will hold your personal data for 7 years
then electronically archive it and destroy any paper copies.
As a data subject, you have a number of rights. You can:
Access and obtain a copy of your data request;
Require the organisation to change incorrect or
- Require the organisation to delete or stop
processing your data, for example where the data is no longer necessary for the
purposes of processing
If you would like to exercise any of these rights, please
contact the Finance Director.
What if you do not
provide personal data?
If you do not provide the personal data then this will
hinder Intec’s ability to deliver your programme of learning.
ILR Specification 2018 to 2019 - Appendix F – Privacy
Version 1 Page 1
Appendix F - Privacy Notice 2018 to 2019
Version 1 - February 2018
Training providers should ensure that all learners have
seen this privacy notice as part of their enrolment processes.
How We Use Your Personal Information
This privacy notice is issued by the Education and Skills
Funding Agency (ESFA), on behalf of the Secretary of State for the Department
of Education (DfE). It is to inform learners how their personal information
will be used by the DfE, the ESFA (an executive agency of the DfE) and any successor
bodies to these organisations. For the
purposes of relevant data protection legislation, the DfE is the data
controller for personal data processed by the ESFA.
Your personal information is used by the DfE to exercise
its functions and to meet its statutory responsibilities, including under the
Apprenticeships, Skills, Children and Learning Act 2009 and to create and
maintain a unique learner number (ULN) and a personal learning record (PLR).
Your information will be securely destroyed after it is no longer required for
Your information may be shared with third parties for
education, training, employment and well-being related purposes, including for
research. This will only take place where the law allows it and the sharing is
in compliance with data protection legislation.
The English European Social Fund (ESF) Managing Authority
(or agents acting on its behalf) may contact you in order for them to carry out
research and evaluation to inform the effectiveness of training.
Further information about use of and access to your
personal data, details of organisations with whom we regularly share data,
information about how long we retain your data, and how to change your consent
to being contacted, please click here.